Notaries.com takes the stress out of renewing as a notary. Our renewal package includes:
Unfortunately, the Illinois Secretary of State doesn't make notary commission renewal a hands-off experience. Your commission doesn't automatically renew and there's no grace period if it expires.
That said, when you need to renew your Illinois notary commission, they'll at least send you an expiration notification 60 days before your current commission is set to expire (if the correct address is on file).
But because there's no grace period, you can't let your commission expire by even a day if you want to keep working as a notary. That means that whether you get that notification or not, you want to start the renewal process at least two months before the expiration date to account for possibly long application processing time.
To help you navigate this process, we laid out the six steps to renew a notary commission with the Illinois Secretary of State.
First up, it's time for some paperwork. Fortunately, you can start this process online to make it easier. In fact, the state often rejects applications because of hard-to-read handwriting, so we recommend doing it online.
Start your renewal form here. Be ready to fill out:
All Illinois notaries public need a bond. Essentially, if any issues come up because of anything you've notarized, the affected parties can make a claim against this bond. It's like insurance for the public that you serve.
Since it's a state requirement, we include the bond in your online renewal package! Once you get your bond, you once again need to get it notarized by an Illinois notary in good standing.
You need to get your bond from a surety company doing business inside Illinois. Fortunately, when you purchase your commission renewal package with Notaries.com, we include your bond. This eliminates steps and hassle to make your renewal as easy as possible.
Once you've completed the renewal form, you'll be able to print your application. Sign the bond at the bottom of your application and make sure your home address matches the address on your driver's license.
As you might recall from your first or successive commissions, all Illinois notaries must take an oath. Bring the application you just printed to a current Illinois notary. In their presence, take this oath and sign that notarial oath portion of your application:
"I, (your name here), solemnly affirm, under the penalty of perjury, that the answers to all questions in this application are true, complete, and correct; that I have carefully read the notary law of this State; and that, if appointed and commissioned as a notary public, I will perform faithfully, to the best of my ability, all notarial acts in accordance with the law."
Have that notary sign their name on the application exactly as it appears on their seal, then stamp your application with their seal. Make sure you can clearly read both their signature and the stamp.
At this point, your renewal application and bond should be signed, and you should have a notary seal on the whole thing.
Once all of that is done, mail the original application along with a photocopy of your valid Illinois driver's license or state ID card as well as a copy of your notary education certificate to:
Notaries.com
225 E Robinson St #570
Orlando, FL 32801
From there, we'll submit your application to the state on your behalf, including paying the filing fee. This kicks off a waiting process that can take up to 12 weeks as the Secretary of State reviews your application, appoints you as a notary public, and notifies your county clerk. Once all of that is done, keep an eye out for a letter from your county clerk.
These are are some important things you need as a notary:
Of course, you can't notarize anything without your official seal. This rubber stamp needs to have your commission information on it, which means we can't create it until you get that.
Once you get your notary commission certificate, email us a copy so we can make your stamp. It will include all the state-required components, like:
Note that neither your county nor the Secretary of State notifies us that you've registered your signature. So the only way to start the creation of your seal is to email us a scanned version of your commission certificate.
State law requires you keep a logbook or journal. By keeping a record of what you do, it helps protect you against potential lawsuits. So, it's required to have a journal where you can record what you notarize.
While there's no state requirement for you to get insurance, remember that your bond only protects other people, not you. That means that if there's an issue — say you don't properly identify the person or you forget to administer an oath of affirmation — and someone comes after you, you don't have protection without insurance. Fortunately, the type of coverage notaries need — errors and omissions (E&O) insurance — is affordable and easy to get.
Your commission requires renewal every four years.
Your renewal includes your notary bond, notary stamp, state fees, required education and a notary record keeping journal.
You can start the process online, although some of it needs to be handled via mail.
All notaries public throughout the state need to have a bond of $5,000. If you are also applying as a Remote Online Notary, you will need an additional $25,000 surety bond.
You're not legally required to have coverage, but most notaries benefit from having at least $10,000 of E&O insurance in place.
This is the date your commission expires, which is marked on your seal. Your commission technically expires at midnight of that day.
That date isn't the point at which you should start renewal because it takes a while. Remember, it can take up to 12 weeks for the state to process your application, reissue your appointment, and notify your county. So don't wait until the last minute or you could be left with an expired commission before your new one comes.
Yes, but you can't continue working past your expiration date. There's no grace period, so if you hit the expiration date without completing your renewal, you must cease all notary work until you get your new commission.
The state opens renewal windows six months before expiration. If you try to renew before that, they generally won't accept your application.
