As a notary, you are responsible for guarding your official notary supplies. You need to properly secure your supplies to avoid legal liability and prevent thieves from committing fraud. If you find yourself in a situation where your stamp, journal, or other notary supplies are lost or stolen, the Notary Association of America® advises you to do the following:
- Report the missing supplies to the person or office that regulates notaries in your state, such as the Department of State or the secretary of state. In most cases, you will need to send your state government a certified letter that contains your full legal name and all your commission information.
- If your stamp is stolen, we highly advise you to file a police report and send a copy of the report to the notary department of your state. Be sure to retain the original report for your records.
- Once you have reported that your supplies are missing or stolen, you should replace them as soon as possible.
Replacing Your Notary Supplies
If you need to replace your notary stamp or any other supplies, visit our online store and take advantage of your NAA membership discount.
Some states may issue you a new commission number when you replace your stamp or other supplies. If your state does not provide a new number, we advise you to order a replacement stamp that is a minor variation of your old stamp. The modification will distinguish your new stamp from the old one if someone steals your stamp and uses it to commit fraudulent activity.
Join the official Notary Association of America community of notaries on our LinkedIn page at https://www.linkedin.com/groups/12222875/